HR Solution Updated October 2026

The HR chatbot for Google Chat

Most HR chatbots are built for Slack or Microsoft Teams, and Google Chat is an afterthought. ChatGridAI is built for both, with 9,000+ installs on the Google Workspace Marketplace. Employees ask HR questions in Google Chat and get answers from the policies you already keep in Google Drive.

Start with Google Workspace See how it works
Built for Google ChatDMs, group chats and spaces, installed from the Workspace Marketplace
Uses your Drive filesPick the handbook and policies straight from Google Drive
HR decides who sees whatSeparate groups for all-staff policies and HR-only documents
Works next to GeminiGemini helps each person; this bot answers for the HR team
How It Works

Set up an HR bot in Google Chat

  1. 1

    Sign in with Google Workspace

    Start the 14-day trial (10 seats, no credit card) and connect your OpenAI API key.

  2. 2

    Create an HR group

    Pick the handbook, benefits guide and holiday calendar from Google Drive, or upload PDFs and Word files.

  3. 3

    Add employees

    Add the people who can ask the HR bot by email. Keep HR-only files in a second group with only HR members.

  4. 4

    Install the Chat app

    Install from the dashboard. Employees DM the bot or @mention it in an Ask HR space.

Why Not Just Gemini?

Gemini in Google Chat vs an HR bot

HR bot (ChatGridAI)Gemini in Google Chat
Who it answers forThe HR team, one shared voiceEach user, as a personal assistant
Which documentsOnly the policies HR choseWhatever each user can access
Consistent answersSame documents and instructions for everyoneVaries with each user's files
Takes HR requestsLeave requests by webhook after confirmationNo
AI providerYour OpenAI accountGoogle Gemini

More detail in Gemini vs ChatGPT for Google Workspace.

Examples

HR questions it answers in Google Chat

PTO
Balance rules
"How many vacation days do we get in the first year?"

Answers from the leave policy and cites it.

Benefits
Enrollment
"When is open enrollment?"

Gives the window and steps from the benefits guide.

Holidays
Calendar
"Is Good Friday a company holiday this year?"

Reads the holiday calendar you added from Drive.

Request
Leave
"I want to book annual leave from 14 to 18 April."

Collects the details, shows a summary, files it after the employee confirms.

FAQ

Common questions

Yes. ChatGridAI is a Google Chat app that answers HR questions from your own policy documents, including files in Google Drive. It is installed from the Google Workspace Marketplace.
No. It only uses the files HR adds to the bot's group. Files are not synced continuously, so when a policy changes, add the new version.
Yes. Add the app to a space such as Ask HR and people @mention it. It also works in direct messages and group chats.
Gemini is each employee's personal assistant and searches what that person can access. The HR bot gives everyone the same answers from the documents HR chose, cites them, and can file requests.
$5 per seat per month after a 14-day trial, 20 seats minimum, plus OpenAI usage billed to your own account.

Give Google Chat an HR assistant

Pick your policies from Drive, add your team, install the Chat app. Free for 14 days.

Start Free Trial Read the setup guide

$5/seat/month - 14-day free trial with 10 seats - no credit card required